This tool empowers users to work with on-brand styles in PowerPoint. This bears a resemblance to the native styles gallery in Word, where the user can see an overview of the styles that are present in the particular document, as well as to apply these styles on text.
This tool can be configured in two ways, either as a task pane containing the various styles or as a button in ribbon that applies a specific style. Below image illustrates both options in ribbon.
Apply styles from your ribbon
We can create a drop down menu in your ribbon from which the user can apply the styles at selection or at cursor position.
Notice that there will be no preview of the styles in the menu.
Task pane containing styles
A button in ribbon enables the user to open a task pane with a preview of the styles that are present in the presentation. The task pane can be set to either an admin view or a limited user view, where the abilities differ.
With the limited view, the user is able to select a style and thus apply it in the presentation. Furthermore, the user can toggle whether the styles should be shown with a preview.
As an admin, the user can also add, edit and delete styles, as well as changing the order of styles in the task pane. Each action will automatically be saved when the presentation is saved.
Below image is an example of a task pane containing various styles in the limited user view.
How do I add a new style to the style pane?
Write the name of the new style in an empty placeholder somewhere in the presentation and format the text. We support various kinds of formatting, such as font, font size, font color, text alignment, indentation, font type (bold, italic or underlined), spacing, bullets (both numbered, unnumbered and special symbols), indent levels for bullets and start values for numbered bullets. Further, the feature can save styles that are formatted with Small Caps and All Caps.
When you are done formatting the text, click at the bottom of the pane to add the style at this button:
How do I edit existing styles in styles pane?
If you need to edit an existing style, right-click at the style in the pane. Here, you are able to rename, update or delete a style.
When you rename a style, it will automatically be updated in the preview.
If you have a style where the formatting needs to be adjusted, e.g. change the size or color of the font or add some spacing, you must place your cursor in a placeholder within the presentation where the formatting is corrected, and thus right-click at the style in task pane and select to update the style. This will automatically update the preview as well.
If one of your styles is to be deleted, right-click the style in the task pane and select "Delete style". This will instantly remove the style from the pane.
Lastly, if you need to change the order of the styles, you can move then with a drag and drop logic. Click this button in the bottom of the pane and move the styles as desired:
How do I apply a style from the styles pane?
There are two ways to apply a style from the pane. Either way, the style clicked on will be applied to whatever is selected. You can select by either marking some of the text in a placeholder, placing the cursor in the placeholder, or selecting one or more placeholder(s) to apply to all text in the placeholder(s) concerned.
If the style should only be applied to some of the text in a placeholder, check off "Apply only to selection" in the bottom of the styles pane before applying the style. Notice that it will still apply alignment to the entire line.
When hovering a style on the list, a tool tip appears with information of the style formatting, e.g. font name, font size, alignment and indent level.